[staff-physics-and-astronomy-HL-UHD-UD] Reminder : Check your HR amendments, Optional Model choices, Reimbursments, Holiday Hours and Delegation during absence with Year End Closing !

[Beta NAT Secretariaat]

Dear all,

Please note that the HR systems will close early in December !

VU employees have collective holidays from Monday December 23rd until Monday January 6th . Read everything about holiday leave<https://vu.nl/en/employee/holiday-and-leave/holiday> on VU.nl.


 Before Wednesday 11 December 2024:

  *   all amendments to the employment contract (including extensions of temporary employment contracts) must be completed before this date

  *   all choices in the Individual choices model must be submitted before this date Optional model for terms and conditions of employment<https://vu.nl/en/employee/optional-model/individual-choices-model>



Before Thursday 12 December 2024:

  *   all expenses claims to be accounted and paid for in 2024 must be completed before this date

Check holiday chart How do I know whether I still have compensation leave hours from 2024 on my holiday chart? This is how you check that:

  1.  Go to the Service Portal<https://vu.service-now.com/esc?id=sc_cat_item&sys_id=125deefa1b7ce4105713a64f2e4bcbe8>
  2.  Click on the blue button 'Take action now'
  3.  Click on the blue link 'Show all' at the top right (at the 'Balances' section)
  4.  You will immediately see the simple view of your holiday chart
  5.  First click on 'As of Today' and select the date 31-12-2024
  6.  Then click on the tab 'Account View' to make all holiday leave types separately visible under each other
  7.  See if there is still a credit in the column 'Compensation leave' with the 'Bookable Period: 1 Jan 2024 - 31 Dec 2024'
  8.  If so, that credit will expire on 1 January 2025 if you do not take it before that time
Also take a look at the other holiday leave types: aren't you building up holiday leave reservoirs?

Delegation during absence as a manager, budget holders and business controller
As a manager, you can have your HR duties temporarily delegated

  *   For the workflows in SuccessFactors<https://performancemanager.successfactors.eu/sf/home?company=stichtingv&loginMethod=SSO>, click on the tile 'Delegate Workflows'
  *   For the tasks in the Service Portal, please go to your profile<https://vu.service-now.com/esc?id=hri_user_profile> and set up your replacement at 'My Delegates'.
  *   For the approval of declarations, please go to Concur<https://eu2.concursolutions.com/home.asp>. Click the Profile icon at the top right, then click on 'Profile Settings'. In the left menu under 'Request Settings' go to 'Request Delegates'. Click on 'Add' and select a colleague and the desired actions.
And especially for budget holders and business controllers, arrange the replacement of finance tasks, via the Replacement finance tasks<https://vu.nl/en/employee/finance/replacement-finance-tasks>
In case of any questions, you can either contract HRM Service desk by mail servicedesk.hrm at vu.nl<mailto:servicedesk.hrm at vu.nl> , by phone 020 59 82882<tel:+31%2020%20598%202882> or contact us.


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