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<p class="MsoNormal"><span lang="EN-US">Dear all, <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Please note that the HR systems will close early in December !
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">VU employees have <b>collective holidays from Monday December 23<sup>rd
</sup>until Monday January 6<sup>th</sup> </b>. <span style="color:#333333">Read everything about
</span></span><span lang="NL" style="color:#333333"><a href="https://vu.nl/en/employee/holiday-and-leave/holiday" target="_self"><span lang="EN-US" style="color:#0077B3">holiday leave</span></a></span><span lang="EN-US" style="color:#333333"> on VU.nl.
</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="xmsonormal"><span lang="EN-US"> </span><b><span lang="NL">Before Wednesday 11 December 2024:</span></b><o:p></o:p></p>
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<li class="xmsonormal" style="mso-list:l7 level1 lfo6"><span lang="EN-US">all amendments to the employment contract (including extensions of temporary employment contracts) must be completed before this date</span><o:p></o:p></li></ul>
<ul style="margin-top:0cm" type="square">
<li class="xmsonormal" style="mso-list:l4 level1 lfo7"><span lang="EN-US">all choices in the Individual choices model must be submitted before this date
</span><span lang="NL" style="color:#333333"><a href="https://vu.nl/en/employee/optional-model/individual-choices-model" target="_self"><span lang="EN-US" style="color:#0077B3">Optional model for terms and conditions of employment</span></a></span><o:p></o:p></li></ul>
<p class="xmsonormal"><span lang="EN-US"> </span><o:p></o:p></p>
<p class="xmsonormal"><b><span lang="NL">Before Thursday 12 December 2024:</span></b><o:p></o:p></p>
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<li class="xmsonormal" style="mso-list:l3 level1 lfo8"><span lang="EN-US">all expenses claims to be accounted and paid for in 2024 must be completed before this date</span><o:p></o:p></li></ul>
<p class="MsoNormal"><strong><span lang="EN-US" style="font-family:"Calibri",sans-serif;font-weight:normal"><o:p> </o:p></span></strong></p>
<p class="MsoNormal"><strong><span lang="EN-US" style="font-family:"Calibri",sans-serif;color:#333333">Check holiday chart</span></strong><b><span lang="EN-US" style="color:#333333">
</span></b><span lang="EN-US" style="color:#333333">How do I know whether I still have compensation leave hours from 202</span><span lang="EN-US">4<span style="color:#333333"> on my holiday chart? This is how you check that:</span><o:p></o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l6 level1 lfo2"><span lang="NL">Go to the
<a href="https://vu.service-now.com/esc?id=sc_cat_item&sys_id=125deefa1b7ce4105713a64f2e4bcbe8" target="_blank">
<span style="color:#0077B3">Service Portal</span></a><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l6 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">Click on the blue button 'Take action now'<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l6 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">Click on the blue link 'Show all' at the top right (at the 'Balances' section)<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l6 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">You will immediately see the simple view of your holiday chart<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l6 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">First click on 'As of Today' and select the date 31-12-2024<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l6 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">Then click on the tab 'Account View' to make all holiday leave types separately visible under each other<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l6 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">See if there is still a credit in the column 'Compensation leave' with the ‘Bookable Period: 1 Jan 2024 - 31 Dec 2024’<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l6 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">If so, that credit will expire on 1 January 2025 if you do not take it before that time<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="text-indent:18.0pt"><span lang="EN-US">Also take a look at the other holiday leave types: aren't you building up holiday leave reservoirs?<o:p></o:p></span></p>
<p class="MsoNormal"><strong><span lang="EN-US" style="font-family:"Calibri",sans-serif;mso-fareast-language:NL"><o:p> </o:p></span></strong></p>
<p class="MsoNormal"><b><span lang="EN-US" style="mso-fareast-language:NL">Delegation during absence
</span></b><b><span lang="EN-US" style="color:black;background:#FAF7F5">as a manager,</span></b><b><span lang="EN-US">
<span style="color:black;background:#FAF7F5">budget holders and business controller</span></span></b><b><span lang="EN-US" style="mso-fareast-language:NL"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:18.0pt"><span lang="EN-US" style="color:black;background:#FAF7F5">As a manager, you can have your
<b><u>HR duties</u></b> temporarily delegated </span><span lang="EN-US" style="background:#FAF7F5"><o:p></o:p></span></p>
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<li class="MsoListParagraph" style="margin-left:18.0pt;mso-list:l1 level1 lfo3"><span lang="EN-US">For the workflows in
</span><span lang="NL"><a href="https://performancemanager.successfactors.eu/sf/home?company=stichtingv&loginMethod=SSO" target="_blank"><span lang="EN-US">SuccessFactors</span></a></span><span lang="EN-US">, click on the tile ‘Delegate Workflows’<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:18.0pt;mso-list:l1 level1 lfo3"><span lang="EN-US">For the tasks in the Service Portal, please go to
</span><span lang="NL"><a href="https://vu.service-now.com/esc?id=hri_user_profile" target="_blank"><span lang="EN-US">your profile</span></a></span><span lang="EN-US"> and set up your replacement at ‘My Delegates’.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:18.0pt;mso-list:l1 level1 lfo3"><span lang="EN-US">For the approval of declarations, please go to
</span><span lang="NL"><a href="https://eu2.concursolutions.com/home.asp" target="_blank"><span lang="EN-US">Concur</span></a></span><span lang="EN-US">. Click the Profile icon at the top right, then click on ‘Profile Settings’. In the left menu under ‘Request
Settings’ go to 'Request Delegates'. Click on 'Add' and select a colleague and the desired actions.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:18.0pt"><span lang="EN-US" style="color:black;background:white">And especially for budget holders and business controllers, arrange the replacement of
<b><u>finance tasks</u></b>, via the </span><span lang="NL"><a href="https://vu.nl/en/employee/finance/replacement-finance-tasks" target="_self"><span lang="EN-US" style="color:#0077B3;background:white">Replacement finance tasks</span></a></span><br>
<span lang="EN-US">In case of any questions, you can either contract HRM Service desk by mail
</span><span lang="NL"><a href="mailto:servicedesk.hrm@vu.nl" target="_self"><span lang="EN-US">servicedesk.hrm@vu.nl</span></a></span><span lang="EN-US"> , by phone
</span><span lang="NL"><a href="tel:+31%2020%20598%202882" target="_self"><span lang="EN-US" style="color:#333333;background:white;text-decoration:none">020 59 82882</span></a></span><span lang="NL">
</span><span lang="EN-US">or contact us.</span><o:p></o:p></p>
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<p class="MsoNormal"><span lang="EN-US" style="color:black;background:white;mso-ligatures:standardcontextual;mso-fareast-language:NL"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-left:18.0pt"><span lang="EN-US"><o:p> </o:p></span></p>
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