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<p class="MsoNormal"><span lang="EN-US" style="font-family:"Aptos Narrow",sans-serif">Dear all,
</span><span style="font-family:"Aptos Narrow",sans-serif"><o:p></o:p></span></p>
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<p class="xmsonormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"> </span><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"><o:p></o:p></span></p>
<p class="xmsonormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif">Just as a quick reminder before you will leave for your summer holiday.</span><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"><o:p></o:p></span></p>
<p class="xmsonormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"> </span><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"><o:p></o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="xmsolistparagraph" style="margin-left:0cm;mso-list:l0 level1 lfo3"><b><span lang="EN-US" style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif">Register your holiday and leave of absence</span></b><span lang="EN-US" style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif">
>> </span><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"><a href="https://services.vu.nl/esc?id=sc_cat_item&sys_id=125deefa1b7ce4105713a64f2e4bcbe8"><span lang="EN-US" style="color:windowtext">Holiday leave and holiday leave chart</span></a><o:p></o:p></span></li><li class="xmsolistparagraph" style="margin-left:0cm;mso-list:l0 level1 lfo3"><span lang="EN-US" style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif">How to
<b>manage switching off/on your holiday registration</b> yourself via the self-service portal. The direct link to portal is:
</span><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"><a href="https://services.vu.nl/esc?id=sc_cat_item&sys_id=9da70a35db9110102d1296d8db961922"><span lang="EN-US" style="color:windowtext">Activate or de-activate holiday leave registration</span></a></span><span lang="EN-US" style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif">.
</span><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"><o:p></o:p></span></li><li class="xmsolistparagraph" style="margin-left:0cm;mso-list:l0 level1 lfo3"><span lang="EN-US" style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif">Please be aware that
<b>if you register your hours on a project</b>, you cannot switch off the holiday registration. And please make sure your register your holiday hours in Success Factors as well in order for the reports to run correctly.</span><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"><o:p></o:p></span></li><li class="xmsolistparagraph" style="margin-left:0cm;mso-list:l0 level1 lfo3"><span lang="EN-US" style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif">How to arrange your
<b>delegation for the HR duties</b> , see here </span><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"><a href="https://vu.nl/en/employee/illness-and-recovery/replacement"><span lang="EN-US" style="color:windowtext">Replacement HR tasks</span></a><o:p></o:p></span></li><li class="xmsolistparagraph" style="margin-left:0cm;mso-list:l0 level1 lfo3"><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif">You can arrange the
<b>delegation of finance tasks</b>, especially for budget holders and business controllers, via the page <a href="https://vu.nl/en/employee/finance-department/replacement-finance-tasks">Replacement finance tasks on VU.nl</a>.<o:p></o:p></span></li></ol>
<p class="xmsonormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"> </span><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"><o:p></o:p></span></p>
<p class="xmsonormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif">More information can be found here </span><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"><a href="https://vu.nl/en/employee/holiday-and-leave/holiday" target="_blank" title="https://vu.nl/en/employee/holiday-and-leave/holiday">Holiday
- information about requests, registration, and accrual - Vrije Universiteit Amsterdam (vu.nl)</a> (Last updated on 27 March 2026) .<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif">And please be aware of the section
<a href="https://vu.nl/en/employee/holiday-and-leave/holiday" target="_blank" title="https://vu.nl/en/employee/holiday-and-leave/holiday#">
Holiday leave and termination of employment</a> in which is stated <b><i> </i><span style="color:#4EA72E">Managers are responsible for ensuring that employees use all holiday leave entitlements prior to the date employment terminates</span>.
</b>If holiday leave hours are being taken as part of the Individual choices model, the Flexible working hours scheme and/or Long-term saving model, then they will be offset against the holiday leave balance. If there is any remaining balance, these holiday
leave hours must be taken as time off before the employment contract ends. The remainder of the holiday leave balance will only be paid out if there is no other way to use up the entitlements.<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"><o:p> </o:p></span></p>
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<p class="xmsonormal" style="margin-bottom:12.0pt"><span lang="NL" style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif;color:black;background:white">Regards, Brigit
</span><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"><o:p></o:p></span></p>
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<p class="xmsonormal"><span lang="EN-US" style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"> </span><span style="font-size:12.0pt;font-family:"Aptos Narrow",sans-serif"><o:p></o:p></span></p>
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