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<body lang="en-NL" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><span lang="EN-US">Dear all,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Last week you received an automated email requesting you to check, possibly adjust and confirm your ancillary activities. Please make sure to do this (also if nothing changed compared to last year), as it is required
by law that all scientific staff has registered them or confirms they do not have any. With the following link you can go to your VU portal:
</span><span lang="en-NL"><a href="https://services.vu.nl/esc?id=sc_cat_item&sys_id=5cc5802f1b2124105713a64f2e4bcb07" target="_blank"><span lang="EN-US">self-service option <i>Ancillary activities</i></span></a></span><span lang="EN-US">. Herewith some more
information:<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:-18.0pt;mso-list:l0 level1 lfo3">
<span lang="EN-US">After the verification and possible amendments, you complete the task by answering one of the following options:<o:p></o:p></span></li></ol>
<ul style="margin-top:0cm" type="square">
<li class="MsoNormal" style="mso-list:l2 level1 lfo1"><span lang="EN-US">Currently I have no ancillary activities<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo1"><span lang="EN-US">All registered ancillary activities are up to date<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo1"><span lang="EN-US">Not all registered ancillary activities were up to date anymore, and therefore I have carried out an update<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Please note: <b>don't forget to close the task via the blue ‘Submit’ button</b>.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="2" type="1">
<li class="MsoListParagraph" style="margin-left:-18.0pt;mso-list:l0 level1 lfo3">
<span lang="EN-US">In case of new ancillary activities or amendments to existing ancillary activities, the line manager will receive a request to approve the ancillary activities. Please make sure, as line manager, to approve these (or not; but then discuss
first).<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="3" type="1">
<li class="MsoListParagraph" style="margin-left:-18.0pt;mso-list:l0 level1 lfo3">
<b><span lang="EN-US">What exactly are ancillary activities?<o:p></o:p></span></b></li></ol>
<p class="MsoNormal"><span lang="EN-US">The task includes a reference to the page </span><span lang="en-NL"><a href="https://vu.nl/en/employee/personnel/ancillary-activities" target="_self"><span lang="EN-US">Ancillary activities information on VU.nl</span></a><span lang="EN-US"> with
more details about ancillary activities, including references to the </span><a href="https://assets-us-01.kc-usercontent.com/d8b6f1f5-816c-005b-1dc1-e363dd7ce9a5/4fbef26d-f8c3-41a7-a90a-1207b694ca65/Sector%20regeling%20nevenwerkzaamheden%202024%20inclusief%20FAQ%20-%20ENGELS.pdf" target="_blank"><i><span lang="EN-US">Sectoral
scheme covering ancillary activities</span></i></a><span lang="EN-US"> (pdf) and the </span><a href="https://assets-us-01.kc-usercontent.com/d8b6f1f5-816c-005b-1dc1-e363dd7ce9a5/2d9ac5ae-37de-4350-b8c1-5e846dcf114a/Explanatory%20notes%20Ancillary%20activities.pdf" target="_blank"><i><span lang="EN-US">Explanatory
notes ancillary activities</span></i></a></span><i><span lang="EN-US"> (pdf)</span></i><span lang="EN-US">. Below a few important aspects of the scheme and explanation:<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="square">
<li class="MsoNormal" style="mso-list:l1 level1 lfo2"><span lang="EN-US">Ancillary activities are paid or unpaid activities for third parties that are not assigned and cannot be considered to be assigned in connection with the job, and cannot be deemed to have
been assigned.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo2"><span lang="EN-US">One needs prior permission from their manager to perform ancillary activities.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo2"><span lang="EN-US">One does not have to report activities in the private sphere as ancillary activities if it is clear that the activities do not affect the interests of VU Amsterdam, and also have no further
influence on the functioning of the employee. Consider, for example, board membership of a sports or neighborhood association. If one performs board work at an organization related to education and research, there may be a risk of a conflict of interest. For
this, permission must therefore be requested. If in doubt, the employee can consult the <i>Explanatory notes ancillary activities</i> or else contact their manager.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo2"><span lang="EN-US">The employee should also verify if their registered ancillary activities also match all entries in the Chamber of Commerce register and on LinkedIn.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo2"><span lang="EN-US">As a rule, an endowed professor has a main task elsewhere. This main task falls under the <i>Sectoral scheme covering ancillary activities</i> and must therefore be declared and registered
as ancillary activities.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo2"><span lang="EN-US">Ancillary activities of academic staff entered or amended via the self-service option <i>Ancillary activities</i> is automatically published or amended on their personal page on the </span><span lang="en-NL"><a href="https://research.vu.nl/en/home/index/" target="_blank"><span lang="EN-US">VU
Research Portal</span></a><span lang="EN-US">. The VU Research Portal offers an overview of all research by VU Amsterdam researchers registered in PURE. However, under no circumstances the scientist is allowed to register ancillary activities directly into
PURE, as this omits the essential approval by the manager.<o:p></o:p></span></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo2"><span lang="EN-US">In addition to an up to date and complete registration of ancillary activities, it is important to have regular discussions about ancillary activities, for example about new ancillary
activities and the scope of ancillary activities. A good moment is during the annual consultation.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">In case you have questions, please let me know!<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Jordi <o:p></o:p></span></p>
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