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<p class="MsoNormal"><span lang="en-NL">Dear all,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="en-NL"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="en-NL">I would like to point you to the email below (English version below the Dutch one), sent by the finance department responsible for paying invoices. It contains some good pointers on making sure invoices get paid on time.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="en-NL"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="en-NL">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="en-NL">Jordi <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="en-NL"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none;mso-fareast-language:#2000">From:</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none;mso-fareast-language:#2000">
Antheunis, A.U. (Anuska) <a.u.antheunis@vu.nl> <br>
<b>Sent:</b> Tuesday, 19 August 2025 16:49<br>
<b>To:</b> Antheunis, A.U. (Anuska) <a.u.antheunis@vu.nl><br>
<b>Subject:</b> verbetering service Crediteurenadministratie<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US">Beste collega,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="NL">Op de crediteurenadministratie zijn wij verantwoordelijk voor het tijdig, volledig en correct verwerken van inkoopfacturen zodat betalingen tijdig kunnen worden uitgevoerd. Deze dienstverlening willen wij verder verhogen
en professionaliseren.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="NL"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="NL">Om dit te realiseren zijn er een aantal aandachtspunten die wij onder de aandacht willen brengen:
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="NL"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo3"><span lang="NL">Maak zoveel mogelijk gebruik van het bestelsysteem in SAP. Daardoor kunnen inkoopfacturen automatisch en op de juiste manier verwerkt en betaald worden.<o:p></o:p></span></li></ol>
<p class="MsoListParagraph"><span lang="NL"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="2" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo3"><span lang="NL">Inkoopfacturen moeten altijd voorzien zijn van een
<b>wbs element</b>, <b>kostenplaats</b> of <b>bestelnummer</b>. Dit nummer verstrekt u aan de leverancier als voorwaarde voor het sturen van een factuur en tijdige betaling.<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="text-indent:35.4pt"><span lang="NL">Het is belangrijk dat dit nummer op de factuur vermeld wordt en niet in de mail;
<a href="mailto:invoice@vu.nl">invoice@vu.nl</a> is een robotsysteem en wordt <b>
niet</b> gemonitord door een medewerker van de Crediteurenadministratie<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:36.0pt"><span lang="NL"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="3" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo3"><span lang="NL">De inkoopfactuur moet
<b>altijd</b> gericht zijn aan Stichting VU of Vrije Universiteit Amsterdam, en <b>
nooit</b> aan een medewerker.<o:p></o:p></span></li></ol>
<p class="MsoListParagraph"><span lang="NL"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="4" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo3"><span lang="NL">De VU hanteert standaard een betalingstermijn van 30 dagen. Uitzonderingen en spoedbetalingen vraagt u aan via:<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="text-indent:35.4pt"><span lang="NL"><a href="https://services.vu.nl/esc?id=sc_cat_item&sys_id=422912cfc3806a1026ed7e43e401316b"><b>Neem contact op met de Finance servicedesk - VU Service Portaal</b></a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="NL"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="5" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo3"><span lang="NL">Vooruitbetalingen aan een leverancier kan alleen via een voorschotnota en nooit via een Proforma factuur, omdat dit geen wettig betaalinstructie is.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span lang="NL"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="NL">Door ons te houden aan bovenstaande aandachtspunten kunnen wij vertragingen in het boeken en betalen van een factuur voorkomen. Daarnaast voorkomt u herinneringen en/of kosten die onjuist geboekt worden.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="NL"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="NL">Alvast bedankt voor uw medewerking.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="NL"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="NL" style="font-size:11.0pt"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span lang="NL"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US">English version<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="NL">Dear colleague,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="NL"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">In the accounts payable department, we are responsible for timely, complete, and correct processing of purchase invoices so that payments can be executed on time.
</span><span lang="NL">We want to further enhance and professionalize this service. To achieve this, there are a few points we would like to bring to your attention:<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="NL"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">1. Make as much use of the ordering system in SAP as possible.
</span><span lang="NL">This will allow purchase invoices to be processed and paid automatically and correctly.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">2. Purchase invoices must always include a WBS element, cost center, or order number.
</span><span lang="NL">You should provide this number to the supplier as a condition for sending an invoice and timely payment.
</span><span lang="EN-US">It is important that this number is stated on the invoice and not in the email. <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"> <a href="mailto:Invoice@vu.nl">Invoice@vu.nl</a> is a robot system and is not monitored by an employee of the Accounts Payable department.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">3. The purchase invoice must always be addressed to Stichting VU or Vrije Universiteit Amsterdam, and never to an employee.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">4. VU has a standard payment term of 30 days.
</span><span lang="NL">Exceptions and urgent payments can be requested via:<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"> </span><span lang="NL"><a href="https://services.vu.nl/esc?id=sc_cat_item&sys_id=422912cfc3806a1026ed7e43e401316b"><b><span lang="EN-US">Neem contact op met de Finance servicedesk - VU Service Portaal</span></b></a>
</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">5. Advance payments to a supplier can only be made through a down payment invoice and never via a Proforma invoice, as this is not a legal payment instruction.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"> By adhering to the above points, we can prevent delays in the booking and payment of an invoice.
</span><span lang="NL">Additionally, you avoid reminders and/or costs that may be incorrectly billed.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="NL"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Thank you in advance for your cooperation.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="NL" style="font-size:11.0pt;color:#1F3864;mso-ligatures:none;mso-fareast-language:NL">Met vriendelijke groet, Best regards,<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span lang="NL" style="font-size:11.0pt;mso-ligatures:none;mso-fareast-language:NL"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span lang="NL" style="font-size:11.0pt;color:#1F3864;mso-ligatures:none;mso-fareast-language:NL">Anuska Antheunis</span></b><b><span lang="NL" style="font-size:11.0pt;color:#1F497D;mso-ligatures:none;mso-fareast-language:NL"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="NL" style="font-size:11.0pt;color:#1F497D;mso-ligatures:none;mso-fareast-language:NL"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="NL" style="font-size:11.0pt;color:#1F497D;mso-ligatures:none;mso-fareast-language:NL">Hoofd Crediteuren- en Debiteurenadministratie<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="NL" style="font-size:11.0pt;color:#1F497D;mso-ligatures:none;mso-fareast-language:NL"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="NL" style="font-size:11.0pt;color:#1F497D;mso-ligatures:none;mso-fareast-language:NL"><img border="0" width="390" height="79" style="width:4.0625in;height:.8263in" id="Picture_x0020_1" src="cid:image001.png@01DC1126.DEF6FBF0"></span><span lang="NL" style="font-size:11.0pt;color:#1F497D;mso-ligatures:none;mso-fareast-language:NL"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="NL" style="font-size:11.0pt;color:#1F497D;mso-ligatures:none;mso-fareast-language:NL">T: 0634188668 | E:
<a href="mailto:a.u.antheunis@vu.nl">a.u.antheunis@vu.nl</a><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="NL" style="font-size:11.0pt;color:#1F497D;mso-ligatures:none;mso-fareast-language:NL">POSTADRES: de Boelelaan 1105, 1081 HV Amsterdam |<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="NL" style="font-size:11.0pt;color:#1F497D;mso-ligatures:none;mso-fareast-language:NL">BEZOEKADRES: van der Boechorststraat 1 1081 BT Amsterdam ( Transitorium 1D)<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;color:#1F497D;mso-ligatures:none;mso-fareast-language:NL">Twitter: @VUamsterdam | Route:
</span><span lang="NL" style="font-size:11.0pt;color:#1F497D;mso-ligatures:none;mso-fareast-language:NL"><a href="http://www.vu.nl/routebeschrijving"><span lang="EN-US" style="color:blue">www.vu.nl/routebeschrijving</span></a></span><span lang="EN-US" style="font-size:11.0pt;color:#1F497D;mso-ligatures:none;mso-fareast-language:NL"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
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