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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;background:white;mso-fareast-language:NL">Dear all, see below
</span><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:red;background:white;mso-fareast-language:NL">some updates in red</span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:red;background:white;mso-fareast-language:NL">
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;background:white;mso-fareast-language:NL">regarding the move to VO..<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;background:white;mso-fareast-language:NL"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="NL" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none;mso-fareast-language:EN-GB">Van:</span></b><span lang="NL" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none;mso-fareast-language:EN-GB">
Beta NAT Secretariaat <natsecr.beta@vu.nl> <br>
<b>Verzonden:</b> Tuesday, 5 November 2024 17:10<br>
<b>Aan:</b> _list_senior-staff-physics-and-astronomy <senior-staff-physics-and-astronomy@listserver.vu.nl>; _list_temps.few <temps.few@listserver.vu.nl>; nataio.few@listserver.vu.nl; Beta OBP Nat <obp.nat.beta@vu.nl><br>
<b>CC:</b> Rojo, J. (Juan) <j.rojo@vu.nl>; Boer, J.F. de (JF) <j.f.de.boer@vu.nl>; Bethlem, H.L. (HL) <h.l.bethlem@vu.nl>; Dahlberg, J.D. (Jordi) <j.dahlberg@vu.nl>; Colvin, K.S. (Karin) <k.s.colvin@vu.nl>; Beta NAT Secretariaat <natsecr.beta@vu.nl><br>
<b>Onderwerp:</b> Main instructions for the move of the offices to VO. <br>
<b>Urgentie:</b> Hoog<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Dear all,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Move of our department is just around the corner.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">To make this process go smoothly, we ask you to declutter and pack your office<b>.
</b>Please complete this no later than the Friday before the move of your section.<b>
<o:p></o:p></b></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Here are the main instructions:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Moving boxes and stickers</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">:
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li><ul style="margin-top:0cm" type="circle">
<li class="MsoNormal" style="mso-list:l1 level2 lfo3"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Pick up moving boxes in front of room WN-G076.
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l1 level2 lfo3"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">There are two different moving stickers available from the technicians of your group or the secretariat;
one for the labs and one for the offices. Label all boxes with the correct sticker, write down the room number of the new location on the sticker and stick it on the short side of each box/bin. This will make it easy for the movers to identify where each box
belongs.<o:p></o:p></span></li><ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="mso-list:l1 level3 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Basement A Wing : white with light blue logo #010<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level3 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Ground Floor A Wing : white with fluorescent pink logo #150<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level3 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">1st Floor A Wing : white with yellow logo #030<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level3 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">2nd Floor A Wing : white with gray logo #040<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level3 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">2nd Floor B Wing : gray with white logo #041<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level3 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">3rd Floor B Wing : green with white logo #051<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level3 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">4th Floor B Wing : purple with white logo #091<o:p></o:p></span></li></ul>
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l1 level2 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Group the boxes by floor: Create separate stacks for each floor. For example, all boxes for the first floor should be
in one stack, second floor in another, and so on.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Every employee can take one box with office items to the new building.
<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Personal items</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">: Pack your personal
items and take them home, or clearly label them for transportation.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Documents and papers</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">: Sort and pack
important documents. Make sure confidential documents are safely stored.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Electronic devices</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">:
<o:p></o:p></span></li><ul style="margin-top:0cm" type="circle">
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="mso-list:l1 level3 lfo3"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Pack your chargers, webcam, non-standard monitors, and other personal devices.
<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level3 lfo3"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Leave
<i><u>standard</u></i> monitors, port replicators, keyboards, and mice in WN; these are collected by IT.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level3 lfo3"><u><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Large screens
</span></u><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">for presentations or meetings need to be certified. Check with your technician or secretariat.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level3 lfo3"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Take your laptop home.<o:p></o:p></span></li></ul>
</ul>
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Heaters and fans</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">: Return heaters and
fans from the department to the secretariat.<span style="color:red"> </span><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Plants</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">: Label your plants with your
name and department if they move with you.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Keys:</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Return your keys to WN building,
rooms and labs, to the secretariat.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Declutter:</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Remove all personal items
and trash. Leave your workspace and office empty.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Prohibited devices</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">: Coffee machines,
espresso machines and toasters are not allowed in VO. <o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Refrigerators and microwave ovens</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">:
These must be certified. </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Further information will follow.
</span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registration new workspace</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">: Update
work locations in </span><span lang="NL" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://performancemanager.successfactors.eu/sf/liveprofile?bplte_company=stichtingv&_s.crb=LLffzxtVuk1lCBHTQN%252bf%252fgYm%252fMLuBXMK7Dw2iFbwnEk%253d"><span lang="EN-US">Success
Factors</span></a></span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">,
</span><span lang="NL" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://my304651.s4hana.ondemand.com/ui#UserDefaults-manage?sap-app-origin-hint=&sap-xapp-state=ASZ54TUWEP37VXB78VP74BHE0WCQIVUQQBLI2AXY&/Container/PR/0/0/user"><span lang="EN-US">SAP
Hana</span></a></span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">, and Lab Servant.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Opening hours VO:</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Boelelaan 1100: Monday
to Friday 07:00 - 19:00. Gustav Mahlerlaan 2019: Monday to Friday 07:00 - 22:00.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Access VO</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">: Access to lifts, workspaces
and labs is only possible with a VU card with the correct authorization. <span style="color:red">
You should have access to the building, the elevators, our offices on the 1<sup>st</sup>, 2<sup>nd</sup>, 3<sup>rd</sup> and 4<sup>th</sup> floor and Labs per section from 07.00 till 22.00 cet during weekdays. We just started with the additional access requests
( PLS first as they move this week ) but do not have an update yet. </span><o:p></o:p></span></li><li class="MsoListParagraph" style="color:red;margin-left:0cm;mso-list:l1 level1 lfo3">
<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Lockers in VO </span>
</b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">will be assigned to employees by the secretariat. These are intended for personal use and will not be opened
by others in the meantime. We will start with the sections first moved in VO.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:red;margin-left:0cm;mso-list:l1 level1 lfo3">
<b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">Cabinets/cupboards in VO
</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"> will be shared between 3 employees. Additional keys have been ordered, but we have not yet received them.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:red;margin-left:0cm;mso-list:l1 level1 lfo3">
<b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">WN – waiver</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"> : If you have cleaned out an office or Lab at WN building and there are no items
left other than furniture and IT hardware, please sign of a declaration of waiver
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext"><a href="https://vunl.sharepoint.com/:b:/r/sites/BETA-OE-GeneralInformationPhysicsAstronomy/Shared%20Documents/08.%20VU%20Onderzoeksgebouw%20-%20Research%20Building/Relocation%20script%20Physics%20and%20Astronomy/Declaration%20of%20%20waiver.pdf?csf=1&web=1&e=TC4L6Y"><span class="MsoSmartlink">Declaration
of waiver.pdf</span></a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext;mso-ligatures:none;mso-fareast-language:EN-GB">
</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none;mso-fareast-language:EN-GB">and attach the form to the outside of the door.
<o:p></o:p></span></li><li class="MsoListParagraph" style="color:red;margin-left:0cm;mso-list:l1 level1 lfo3">
<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none;mso-fareast-language:EN-GB">Worklocation update</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none;mso-fareast-language:EN-GB"> : Please
update your worklocation here <a href="https://performancemanager.successfactors.eu/sf/personalInfo?company=stichtingv&loginMethod=SSO" target="_blank">My Personal Data</a>. If you order thru Lab Servant and/ or Sap/Hana, please update your worklocation there
as well.<o:p></o:p></span></li><li class="MsoListParagraph" style="color:red;margin-left:0cm;mso-list:l1 level1 lfo3">
<b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none;mso-fareast-language:EN-GB">Laptop lock :</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none;mso-fareast-language:EN-GB"> If you will
work from VO and you want to use a lock to secure your laptop to a desk, you can buy a suitable lock and reimburse this. Please make sure it is suitable for your laptop and be aware of the costs. Please use the following WBS code for this reimbursement : H/294600.150<o:p></o:p></span></li><li class="MsoListParagraph" style="color:red;margin-left:0cm;mso-list:l1 level1 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-ligatures:none;mso-fareast-language:EN-GB">Separately, possibilities for lockable cabinets or drawer units are still being considered.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">If you have any questions or need help packing, please get in touch.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">For general information on the new building, please see here :
</span><span lang="NL" style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://vu.nl/nl/over-de-vu/meer-over/openingstijden-vu-gebouwen"><span lang="EN-GB">VU Research Building</span></a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="NL" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;background:white;mso-fareast-language:NL">Kind regards, Met vriendelijke groet,
</span><span lang="NL" style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:NL"><br>
<span style="color:black;background:white">Marja, Melike and Brigit </span><br>
<span style="color:#0077B3;background:white">Secretariaat, <o:p></o:p></span></span></p>
<p class="MsoNormal"><span lang="NL" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0077B3;background:white;mso-fareast-language:NL">Afdeling Natuur- en Sterrenkunde, Faculteit der Betawetenschappen<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0077B3;background:white;mso-fareast-language:NL">Department Physics & Astronomy, Faculty of Science</span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;background:white;mso-fareast-language:NL"><br>
<br>
</span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif;background:white;mso-fareast-language:NL"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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