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<p class="MsoNormal"><span lang="EN-US">Dear all, <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">for those who have missed this message on the VU Web page, please read this article : </span><a href="https://vu.nl/en/news/2023/the-compensation-hours-of-2023-will-expire-as-of-1-january-2024"><span lang="EN-US">The
compensation hours of 2023 will expire as of 1 January 2024</span></a><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Please note that the HR systems will close early in December ! We advise you to update your data no later than Friday December 8<sup>th</sup>, to avoid any issues. <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">VU employees have <b>collective holidays from Monday December 25<sup>th</sup> until Tuesday January 2<sup>nd</sup></b>.
<span style="color:#333333">Read everything about </span></span><span style="color:#333333"><a href="https://vu.nl/en/employee/holiday-and-leave/holiday" target="_self"><span lang="EN-US" style="color:#0077B3">holiday leave</span></a></span><span lang="EN-US" style="color:#333333"> on
VU.nl. </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#333333"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#333333">See below for some FAQ :<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:-18.0pt;mso-list:l0 level1 lfo1">
<strong><span lang="EN-US" style="font-family:"Calibri",sans-serif;color:#333333">Check holiday chart</span></strong><b><span lang="EN-US" style="color:#333333">
</span></b><span lang="EN-US" style="color:#333333">How do I know whether I still have compensation leave hours from 2023 on my holiday chart? This is how you check that:</span><span lang="EN-US"><o:p></o:p></span></li></ul>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo2">Go to the <a href="https://vu.service-now.com/esc?id=sc_cat_item&sys_id=125deefa1b7ce4105713a64f2e4bcbe8" target="_blank"><span style="color:#0077B3">Service Portal</span></a><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">Click on the blue button 'Take action now'<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">Click on the blue link 'Show all' at the top right (at the 'Balances' section)<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">You will immediately see the simple view of your holiday chart<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">First click on 'As of Today' and select the date 31-12-2023<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">Then click on the tab 'Account View' to make all holiday leave types separately visible under each other<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">See if there is still a credit in the column 'Compensation leave' with the ‘Bookable Period: 1 Jan 2023 - 31 Dec 2023’<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l2 level1 lfo2;box-sizing: inherit">
<span lang="EN-US">If so, that credit will expire on 1 January 2024 if you do not take it before that time<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="text-indent:18.0pt"><span lang="EN-US">Also take a look at the other holiday leave types: aren't you building up holiday leave reservoirs?<o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="color:#333333;margin-left:-18.0pt;mso-list:l0 level1 lfo1">
<strong><span lang="EN-US" style="font-family:"Calibri",sans-serif">Optional model</span></strong><b><span lang="EN-US"><br>
</span></b><span lang="EN-US">The holiday leave hours that are set in the </span><a href="https://vu.nl/en/employee/optional-model/individual-choices-model" target="_self"><span lang="EN-US" style="color:#0077B3">Optional model for terms and conditions of employment</span></a><span lang="EN-US"> are
year-specific, and are always automatically deducted from the extra-statutory holiday leave entitlement of the current calendar year. Therefore you <strong><span style="font-family:"Calibri",sans-serif">cannot</span></strong> use the optional model to use
up your remaining credit in compensation hours.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:-18.0pt;mso-list:l0 level1 lfo1">
<a href="https://vu.nl/en/employee/optional-model/individual-choices-model" target="_self"><b><span lang="EN-US" style="color:black;border:none windowtext 1.0pt;padding:0cm;background:#FAF7F5;text-decoration:none">Bicycle for commuting</span></b></a><span class="MsoHyperlink"><span style="color:windowtext;border:none windowtext 1.0pt;padding:0cm;background:#FAF7F5;text-decoration:none"><o:p></o:p></span></span></li></ul>
<p class="MsoNormal" style="margin-left:18.0pt"><span lang="EN-US" style="color:#333333">VU Amsterdam offers employees a one-off tax exchange for the purchase of an electronic or regular bicycle.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:18.0pt"><span lang="EN-US" style="color:#333333">From 1 January 2023, a maximum of 2,000 euros applies (including VAT). Until 31 December 2022, a maximum of 1500 euros applied. The date on the purchase receipt determines
the maximum amount that can be fiscally exchanged. Is the purchase receipt from 2022? Then the maximum amount is 1500 euros. Is the purchase receipt from 2023? Then the maximum amount is 2000 euros. The choice for the bicycle may be made no more than once
per three calendar years.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:18.0pt;box-sizing: inherit;margin-top:0.833333rem;margin-bottom:0.833333rem">
<span lang="EN-US" style="color:#333333">For more information, please visit the </span><span style="color:#333333"><a href="https://vu.nl/en/employee/declarations-and-commute-allowance/bicycle-scheme-for-employees" target="_self"><span lang="EN-US" style="color:#0077B3">Bicycle
scheme for employees</span></a></span><span lang="EN-US" style="color:#333333"> page. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:18.0pt;box-sizing: inherit;margin-top:0.833333rem">
<span lang="EN-US" style="color:#333333">You can arrange this target yourself by going to the self-service option </span><span style="color:#333333"><a href="https://vu-amsterdam.huriscloud.com/flex-ben-dashboard" target="_blank"><em><span lang="EN-US" style="font-family:"Calibri",sans-serif;color:#0077B3">Individual
choices model</span></em></a></span><em><span lang="EN-US" style="font-family:"Calibri",sans-serif;color:#333333">.</span></em><span lang="EN-US" style="color:#333333"><o:p></o:p></span></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoListParagraph" style="margin-left:-18.0pt;mso-list:l0 level1 lfo1">
<b><span lang="EN-US" style="mso-fareast-language:NL">Delegation during absence </span>
</b><b><span lang="EN-US" style="color:black;background:#FAF7F5">as a manager,</span></b><b><span lang="EN-US">
<span style="color:black;background:#FAF7F5">budget holders and business controller</span></span></b><b><span lang="EN-US" style="mso-fareast-language:NL"><o:p></o:p></span></b></li></ul>
<p class="MsoNormal" style="margin-left:18.0pt"><span lang="EN-US" style="color:black;background:#FAF7F5">As a manager, you can have your
<b><u>HR duties</u></b> temporarily delegated </span><span lang="EN-US" style="background:#FAF7F5"><o:p></o:p></span></p>
<ul style="margin-top:0cm" type="circle">
<li class="MsoListParagraph" style="margin-left:18.0pt;mso-list:l1 level1 lfo3"><span lang="EN-US">For the workflows in </span><a href="https://performancemanager.successfactors.eu/sf/home?company=stichtingv&loginMethod=SSO" target="_blank"><span lang="EN-US">SuccessFactors</span></a><span lang="EN-US">,
click on the tile ‘Delegate Workflows’<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:18.0pt;mso-list:l1 level1 lfo3"><span lang="EN-US">For the tasks in the Service Portal, please go to </span><a href="https://vu.service-now.com/esc?id=hri_user_profile" target="_blank"><span lang="EN-US">your
profile</span></a><span lang="EN-US"> and set up your replacement at ‘My Delegates’.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:18.0pt;mso-list:l1 level1 lfo3"><span lang="EN-US">For the approval of declarations, please go to </span><a href="https://eu2.concursolutions.com/home.asp" target="_blank"><span lang="EN-US">Concur</span></a><span lang="EN-US">.
Click the Profile icon at the top right, then click on ‘Profile Settings’. In the left menu under ‘Request Settings’ go to 'Request Delegates'. Click on 'Add' and select a colleague and the desired actions.<o:p></o:p></span></li></ul>
<p class="MsoNormal" style="margin-left:18.0pt"><span lang="EN-US" style="color:black;background:white">And especially for budget holders and business controllers, arrange the replacement of
<b><u>finance tasks</u></b>, via the </span><a href="https://vu.nl/en/employee/finance/replacement-finance-tasks" target="_self"><span lang="EN-US" style="color:#0077B3;background:white">Replacement finance tasks</span></a><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:18.0pt"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:18.0pt"><span lang="EN-US">In case of any questions, you can either contract HRM Service desk by mail
</span><a href="mailto:servicedesk.hrm@vu.nl" target="_self"><span lang="EN-US">servicedesk.hrm@vu.nl</span></a><span lang="EN-US"> , by phone
</span><a href="tel:+31%2020%20598%202882" target="_self"><span lang="EN-US" style="color:#333333;background:white;text-decoration:none">020 59 82882</span></a> <span lang="EN-US">or contact us.<o:p></o:p></span></p>
<div>
<p class="MsoNormal"><span lang="EN-US" style="color:black;background:white;mso-ligatures:standardcontextual;mso-fareast-language:NL"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:black;background:white;mso-ligatures:standardcontextual;mso-fareast-language:NL">Kind regards,</span><span lang="EN-US" style="mso-ligatures:standardcontextual;mso-fareast-language:NL"><br>
<span style="color:black;background:white">Brigit Derks</span><br>
<span style="color:#0077B3;background:white">Secretary, Faculty Physics and Astronomy<br>
Vrije Universiteit Amsterdam</span><br>
<br>
<b><span style="color:black;background:white">Working days: </span></b><span style="color:black;background:white">Mo, Tu, Th, Fr | <b>T </b>+31 20 59 84531 | </span></span><span style="mso-ligatures:standardcontextual;mso-fareast-language:NL"><a href="mailto:b.r.m.derks@vu.nl" target="new"><span lang="EN-US" style="color:#0077B3;background:white">b.r.m.derks@vu.nl</span></a></span><span lang="EN-US" style="mso-ligatures:standardcontextual;mso-fareast-language:NL"><br>
<b><span style="color:black;background:white">Mailing address:</span></b><span style="color:black;background:white"> De Boelelaan 1081, 1081 HV Amsterdam</span><br>
<b><span style="color:black;background:white">Visiting address:</span></b><span style="color:black;background:white"> WN-T112 | </span></span><span style="mso-ligatures:standardcontextual;mso-fareast-language:NL"><a href="https://vu.nl/en/about-vu/more-about/about-the-vu-website" target="new"><span lang="EN-US" style="color:#0077B3;background:white">E-mail
disclaimer</span></a></span><span lang="EN-US" style="color:black;background:white;mso-ligatures:standardcontextual;mso-fareast-language:NL"> | </span><span style="mso-ligatures:standardcontextual;mso-fareast-language:NL"><a href="https://vu.nl/en/" target="new"><span lang="EN-US" style="color:#0077B3;background:white">www.vu.nl</span></a></span><span lang="EN-US" style="mso-ligatures:standardcontextual;mso-fareast-language:NL"><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:18.0pt"><span lang="EN-US"><o:p> </o:p></span></p>
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