[staff-physics-and-astronomy-HL-UHD-UD] FYI / Action - HRMAM-Zine April 2025 news : Deadline International Office June 15 - new employees / guests AND contracts extensions employees / guests of non-EU guests and employees

[Beta NAT Secretariaat]

Dear all,  in the  HRMAM-zine april 2025<https://mail.mailings.vu.nl/optiext/optiextension.dll?ID=DR9NgMtgmJK21weHeSOYHc9FTmrstUYvnj%2Bb9tsJZIZhuZNjqsGbpiP2784Q7cu%2BqX_knk5er6oqGKYzAVvpE4zZdkDDDY> the following topics were mentioned.

Please be especially aware that any new contracts ór extension of current contracts of non-EU guests and employees MUST be submitted to HR before June 15 !


  *   Social safety<https://mail.mailings.vu.nl/optiext/optiextension.dll?ID=DR9NgMtgmJK21weHeSOYHc9FTmrstUYvnj%2Bb9tsJZIZhuZNjqsGbpiP2784Q7cu%2BqX_knk5er6oqGKYzAVvpE4zZdkDDDY#art2827> Coming soon: e-learning on social safety is available from 6 May
  *   Ancillary activities<https://mail.mailings.vu.nl/optiext/optiextension.dll?ID=DR9NgMtgmJK21weHeSOYHc9FTmrstUYvnj%2Bb9tsJZIZhuZNjqsGbpiP2784Q7cu%2BqX_knk5er6oqGKYzAVvpE4zZdkDDDY#art2828> This task has been sent on Monday 14 April, and is visible in the task list. Employees also received a notification via e-mail.
  *   Partial disability<https://mail.mailings.vu.nl/optiext/optiextension.dll?ID=DR9NgMtgmJK21weHeSOYHc9FTmrstUYvnj%2Bb9tsJZIZhuZNjqsGbpiP2784Q7cu%2BqX_knk5er6oqGKYzAVvpE4zZdkDDDY#art2840> VU Amsterdam therefore offers its employees the option of taking out a group disability insurance scheme with Loyalis. This insures employees against the risk of reduced income due to occupational disability. Through this income supplement, employees keep at least 70% of their former salary until the state pension age. Loyalis offers two coverages:
  *   Holiday leave hours<https://mail.mailings.vu.nl/optiext/optiextension.dll?ID=DR9NgMtgmJK21weHeSOYHc9FTmrstUYvnj%2Bb9tsJZIZhuZNjqsGbpiP2784Q7cu%2BqX_knk5er6oqGKYzAVvpE4zZdkDDDY#art2830>  Legal holiday leave hours from 2024 will expire on 1 July 2025
Some of the employees still have legal holiday hours from 2024 on their holiday chart. If they do not take these holiday leave hours before 1 July 2025, they will expire in accordance with the provisions of the Collective Labour Agreement as of 1 July 2025.

  *   International Office<https://mail.mailings.vu.nl/optiext/optiextension.dll?ID=DR9NgMtgmJK21weHeSOYHc9FTmrstUYvnj%2Bb9tsJZIZhuZNjqsGbpiP2784Q7cu%2BqX_knk5er6oqGKYzAVvpE4zZdkDDDY#art2832> Summer deadline International Office 15 June 2025
Do you want to hire an international guest or employee from outside the EU as of 1 September 2025 and does he or she need an entry visa, residence permit or work permit? Then International Office would like to receive the application before 15 June 2025.
This deadline has been set due to the high workload at the Dutch Immigration and Naturalization Service (IND), the embassies and International Office. In the summer, many international students and academic staff are coming to VU Amsterdam. That is the reason International Office needs to start and handle the requests for new international guests and employees as quickly as possible.
The deadline of 15 June also applies to the extension of hospitality or employment contracts of non-EU guests and employees. Complete applications received before 15 June are guaranteed to be processed and sent to the IND on time. Applications received after the deadline will of course be processed but guarantees cannot be given.

  *   Onboarding video<https://mail.mailings.vu.nl/optiext/optiextension.dll?ID=DR9NgMtgmJK21weHeSOYHc9FTmrstUYvnj%2Bb9tsJZIZhuZNjqsGbpiP2784Q7cu%2BqX_knk5er6oqGKYzAVvpE4zZdkDDDY#art2839> In the introduction video Wij zijn de Vrije Universiteit Amsterdam<https://www.youtube.com/watch?v=qmhWEjCaI7c> (English subtitled) they will get to know our culture, way of working together and our core values: open, personal and responsible
  *   Redeployment candidates<https://mail.mailings.vu.nl/optiext/optiextension.dll?ID=DR9NgMtgmJK21weHeSOYHc9FTmrstUYvnj%2Bb9tsJZIZhuZNjqsGbpiP2784Q7cu%2BqX_knk5er6oqGKYzAVvpE4zZdkDDDY#art2834> Part of this social plan is the exclusive opening of job vacancies to redeployment candidates. The background to this agreement is that every effort will be made to avoid forced redundancies
  *   Training courses<https://mail.mailings.vu.nl/optiext/optiextension.dll?ID=DR9NgMtgmJK21weHeSOYHc9FTmrstUYvnj%2Bb9tsJZIZhuZNjqsGbpiP2784Q7cu%2BqX_knk5er6oqGKYzAVvpE4zZdkDDDY#art2822>
     *   new training for managers: Effective dialogues
     *   Diverse talent in academic teams
        *   Leiderschap Next Level (in Dutch)
        *   TeamUp Workshop - Temporarily 50% discount for 50 teams


Kind regards, Met vriendelijke groet,
Brigit Derks
Secretariaat,
Afdeling Natuur- en Sterrenkunde, Faculteit der Betawetenschappen
Department Physics & Astronomy, Faculty of Science


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