<html><body><div id="zimbraEditorContainer" style="font-family: arial, helvetica, sans-serif; font-size: 12pt; color: #000000" class="6"><div>Hi Sebastian,</div><div><br data-mce-bogus="1"></div><div>Thanks for putting this acommodation discussion togheter! </div><div><br data-mce-bogus="1"></div><div>I think we will also need an additional acommodation for 30.05, near your base at  <!--StartFragment-->Strejnicu<!--EndFragment--> (hotel in  <!--StartFragment-->Pitești<!--EndFragment-->?) to start simultanious instrument test, starting morning 31.05. </div><div><br data-mce-bogus="1"></div><div>As a note, for the accomodation I guess that all teams need secured parking space and posibility to charge batteries. Also, hotels where we could have breakfast and dinner would make our lifeseasier. Also, it would be great if a hotel has some meeting room when we could discuss if needed or look for the data during rainy day. </div><div><br data-mce-bogus="1"></div><div>The whole <strong>LSCE team</strong>, which is part of th west team will actively take part in measurements. We will have one car. We will need <strong>accomodation for 3 people between 30.05 and 15.06 and acoomodation for one person between 01.06 and 12.06</strong>. I'll update excel spreadsheet accordinglly.</div><div><br data-mce-bogus="1"></div><div>Best,</div><div>Sara</div><div><br></div><hr id="zwchr" data-marker="__DIVIDER__"><div data-marker="__HEADERS__"><b>From: </b>"Iancu Sebastian" <iancu.stefan@incas.ro><br><b>To: </b>"T. Röckmann, Thomas" <t.rockmann@uu.nl><br><b>Cc: </b>"im4ca-wp1 beta" <im4ca-wp1.beta@listserver.vu.nl><br><b>Sent: </b>Wednesday, 13 May, 2026 17:10:39<br><b>Subject: </b>Re: [Im4ca-wp1.beta] Final campaign logistics and planning details<br></div><div><br></div><div data-marker="__QUOTED_TEXT__"><p>Dear all,</p>
    <p><br>
    </p>
    <p class="isSelectedEnd">I would like to summarize and clarify
        the main points discussed during today’s meeting.</p>
    <p class="isSelectedEnd">First, the schedule for Team East
        remains unclear. From what I understood, Team East is expected
        to cover the regions near Ploiești, as well as the regions west
        of Bucharest. However, the exact periods and host cities have
        not yet been confirmed. One possible option would be to plan for
        the Ploiești area and surrounding regions between <strong>31
          May and 8 June</strong>, followed by the regions
        west of Bucharest between <strong>8 and 15 June</strong>.
        If Bucharest is not suitable as a hotel base, we will need to
        identify an appropriate host city. This information is important
        for the INCAS teams carrying out the measurements, as we need to
        finalize the required internal planning as soon as possible.</p>
    <p class="isSelectedEnd">Second, regarding Team West, I would
        appreciate confirmation on whether staying in Pitești from <strong>31
          May to 10 June</strong>, followed by relocation
        to Craiova, is considered a suitable option.</p>
    <p class="isSelectedEnd">For the aircraft team, namely the
        Bremen team, hotel reservations will be arranged in Ploiești, as
        there appears to be no suitable hotel option in Strejnicu. The
        reservation period would be from <strong>30 May to
          either 11 June or 21 June</strong>, in line with
        Konstantin’s previous email.</p>
    <p class="isSelectedEnd">We would also need the exact
        specifications for the N₂O cylinders as soon as possible,
        including the number of cylinders, volume, and
        concentrations/mixing ratios. In addition, please confirm the
        billing details to be used for the cylinders, as well as the
        required delivery date or preferred delivery window.</p>
    <p class="isSelectedEnd">I also kindly ask everyone to update
        the Excel file on the server by indicating whether they will
        actively participate in field measurements or remain at the
        Strejnicu base. This information is important for the logistical
        planning of the hotel reservations.</p>
    <p>Please send us your input, comments, or suggestions as soon
        as possible, so that we can proceed with the necessary planning.</p>
    <p><br>
    </p>
    <p>Kind regards,</p>
    <p>Sebastian</p>
    <p>--</p>
    <div class="moz-signature">
      
      <title></title>
      <div class="moz-signature">
        <pre>Sebastian IANCU
Research Scientist
Research & Development Department

INCAS - National Institute for Aerospace Research "Elie Carafoli"
220 Iuliu Maniu Blvd, Sector 6, 061126, Bucharest, ROMANIA
Tel.: (+40-21) 434 00 83; Fax: (+40-21) 434 00 82
Mobile: +40731 486 101
E-mail: <a href="mailto:iancu.stefan@incas.ro" target="_blank" rel="nofollow noopener noreferrer">iancu.stefan@incas.ro</a>
Web: <a href="http://www.incas.ro" target="_blank" rel="nofollow noopener noreferrer">www.incas.ro</a>
<img src="cid:part1.bjkD1Tdm.3Qi3Qq6u@incas.ro" alt="" width="202" height="52">
</pre>
      </div>
    </div>
    <div class="moz-cite-prefix">On 5/12/2026 10:33 AM, Röckmann, T.
      (Thomas) wrote:<br>
    </div>
    <blockquote>
      
      Thanks a lot, Sebastian, 
      <div><br>
      </div>
      <div>This is an important topic to discuss in the campaign
        preparation meeting tomorrow!</div>
      <div>I remember that it was difficult to find accommodation in the
        west of Bucharest also during ROMEO. TO make more measurements
        there it may indeed be better if the team East moves for a few
        days to the western side of Bucharest, or some “satellite city”
        to the west so that we can access this area more easily. </div>
      <div><br>
      </div>
      <div>Thomas<br id="lineBreakAtBeginningOfMessage">
        <div><br>
          <blockquote>
            <div>On 11 May 2026, at 12:20, Iancu Sebastian
              <a href="mailto:iancu.stefan@incas.ro" target="_blank" rel="nofollow noopener noreferrer"><iancu.stefan@incas.ro></a> wrote:</div>
            <br class="Apple-interchange-newline">
            <div>
              <div>
                <div><br class="webkit-block-placeholder">
                </div>
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                  <span style="color:#9c6500">CAUTION:</span> This email
                  originated from outside of Utrecht University. Do not
                  click links or open attachments unless you recognize
                  the sender and know the content is safe.</div>
                <br>
                <div><br class="webkit-block-placeholder">
                </div>
                <div>
                  <p>Dear Thomas,</p>
                  <p><br>
                  </p>
                  <p class="isSelectedEnd">Thank you for all the
                      information.</p>
                  <p class="isSelectedEnd">I have discussed the
                      planning with my colleagues, and we would like to
                      share a few suggestions and points for
                      clarification:</p>
                  <p class="isSelectedEnd">Finding suitable
                      accommodation in Mirosi may be challenging. For
                      this reason, we propose extending the stay in
                      Pitești from 31 May to 10 June, and then
                      relocating to Craiova, as you suggested.</p>
                  <p class="isSelectedEnd">Regarding the areas
                      specified for the East team, namely regions 5a and
                      5b, we believe that some accommodation along the
                      route may still be necessary, depending on the
                      exact location of the target areas within the box.
                      However, if accommodation along the way is not
                      required, we think it would be more efficient for
                      the East team to be based in Bucharest. This would
                      be easier from a logistical perspective and would
                      also significantly reduce travel times to and from
                      the target regions. </p>
                  <p>In addition, as we need to plan the campaign
                      budget, it would be helpful to have a more precise
                      indication of where the INCAS teams are expected
                      to carry out measurements.</p>
                  <p>Of course, we can discuss these in more
                      detail during our meeting on Wednesday.</p>
                  <p><br>
                  </p>
                  <p>Kind regards,</p>
                  <p>Sebastian</p>
                  <p>--</p>
                  <div class="moz-signature">
                    <title></title>
                    <div class="moz-signature">
                      <pre>Sebastian IANCU
Research Scientist
Research & Development Department

INCAS - National Institute for Aerospace Research "Elie Carafoli"
220 Iuliu Maniu Blvd, Sector 6, 061126, Bucharest, ROMANIA
Tel.: (+40-21) 434 00 83; Fax: (+40-21) 434 00 82
Mobile: +40731 486 101
E-mail: <a href="mailto:iancu.stefan@incas.ro" target="_blank" rel="nofollow noopener noreferrer">iancu.stefan@incas.ro</a>
Web: <a href="http://www.incas.ro/" target="_blank" rel="nofollow noopener noreferrer">www.incas.ro</a>
<span id="cid:part1.xpvxsq7V.7JoK9aaO@incas.ro"><Logo.png></span>
</pre>
                    </div>
                  </div>
                  <div class="moz-cite-prefix">On 5/8/2026 5:56 PM,
                    Röckmann, T. (Thomas) wrote:<br>
                  </div>
                  <blockquote>Thanks a lot for
                    the organisational questions, Sebastian, 
                    <div><br>
                    </div>
                    <div>Many of the team are still at EGU, maybe you
                      can quickly discuss there and provide a list with
                      how many vehicles we need, and whether they are
                      all independent or whether some will stay
                      together. Sebastian’s questions refers to the fact
                      that we want a Romanian speaking person in each
                      vehicle (or if two stay together one per team. </div>
                    <div>From my perspective we have 6 different teams,
                      one of them is INCAS so 5 without INCAS, namely
                      AGH, CyI, LSCE, UU-drone, UU-vehicle. Or will AGH
                      also split up into two smaller teams?</div>
                    <div><br>
                    </div>
                    <div>Regarding the timing for the accommodation and
                      the regions: </div>
                    <div>Unlike ROMEO, we will not have the first three
                      days together in Stejnicu this time. We do not
                      have sufficient time for that. The simultaenous
                      sensor checks will take place on May 31, but in
                      the afternoon/evening of May 31 the team west will
                      likely already leave to Pitesti. </div>
                    <div>I had discussed with Jarek and Kuba, and they
                      suggested: </div>
                    <div>31 May–5 June in Pitesti, 5–10 June in Mirosi,
                      and 10–14 June in Craiova. </div>
                    <div>For the team east: We will not spend a lot of
                      time in Urziceni, but probably in the wester part
                      of Bucharest. This region is so large that we need
                      parts of both teams there. In Romeo we only
                      covered region 5b, bwcuas ewe had no information
                      on 5a, the time we will also go to 5a. Last time
                      we drove up and down from Ploiesti, we can discuss
                      on wednesday whether we want to book accommodation
                      for some days in the Southern part, but I remember
                      that last time it was difficult to find
                      accommodation there so we stayed in Ploiesti. </div>
                    <div>We will likely also drive 1-2 days to the
                      landfill in Brasov, but maybe only one
                      vehicle/drone team.</div>
                    <div><br>
                    </div>
                    <div>Regarding the daily schedule. We will have
                      debriefings and planning for the following day
                      after the daily measurement surveys. Likely also
                      short morning briefings, but this may not always
                      be necessary/possible given the slight/driving
                      plans. We cannot really “fix “ them now since it
                      also depends on the wind.  </div>
                    <div><br>
                    </div>
                    <div>Thomas<br id="lineBreakAtBeginningOfMessage">
                      <div><br>
                        <blockquote>
                          <div>On 8 May 2026, at 09:39, Iancu Sebastian
                            <a href="mailto:iancu.stefan@incas.ro" target="_blank" rel="nofollow noopener noreferrer">
                              <iancu.stefan@incas.ro></a> wrote:</div>
                          <br class="Apple-interchange-newline">
                          <div>
                            <div>
                              <p>Dear all, </p>
                              <p><br>
                              </p>
                              <p>I hope you are well.</p>
                              <p>As the campaign date is approaching, we
                                need to clarify and finalize several
                                logistical and planning details. Your
                                input on the points below would be very
                                helpful.</p>
                              <p>I also understand the concerns
                                regarding the smooth planning and
                                execution of the campaign. Please be
                                assured that we are doing our best to
                                address all outstanding points in good
                                time and to ensure that the campaign
                                proceeds according to plan.</p>
                              <p><b>Number of cars/teams</b></p>
                              <ul><li>We need to know exactly how many
                                  cars and teams are expected to
                                  participate in the campaign. This is
                                  not fully clear from the Excel file
                                  currently available on the server, and
                                  the information is essential for us to
                                  estimate the required INCAS personnel
                                  effort.</li></ul>
                              <b>Teams travelling together</b><br>
                              <ul><li>Please also confirm whether any
                                  cars/teams are expected to remain
                                  together throughout the campaign. This
                                  is important for the same reason
                                  mentioned above, as it affects the
                                  level of support personnel required.<b><br>
                                  </b></li></ul>
                              <p><b>Accommodation locations and periods</b></p>
                              <ul><li>We need to confirm the cities and
                                  time periods for which accommodation
                                  will be required. As a working
                                  proposal, we suggest the following
                                  schedule:</li></ul>
                              <blockquote>
                                <blockquote>
                                  <p>31 May – 2 June: <b>all teams,
                                      East and West,</b> perform
                                    collocated measurement<b>s</b></p>
                                  <p><b>West team:</b></p>
                                  <p>3 – 8 June: Pitești and surrounding
                                    areas</p>
                                  <p>9 – 12 June: Craiova and
                                    surrounding areas</p>
                                  <p><b>East team:</b></p>
                                  <p>3 – 8 June: Strejnicu/Ploiești and
                                    surrounding areas</p>
                                  <p>9 – 12 June: Urziceni and
                                    surrounding areas</p>
                                </blockquote>
                              </blockquote>
                              <p>This follows the planning used for the
                                ROMEO campaign in 2019. Please let us
                                know as soon as possible if you have
                                comments, changes, or alternative
                                suggestions.</p>
                              <p><b>Lunch arrangements during collocated
                                  measurement days</b></p>
                              <ul><li>For the days when all teams will
                                  perform measurements together, INCAS
                                  will provide lunch. Please inform us
                                  of any dietary requirements, such as
                                  vegetarian, vegan, or other specific
                                  requests.</li></ul>
                              <p><b>Billing details</b><br>
                              </p>
                              <ul><li>As discussed, the travel agency will
                                  invoice each partner separately.
                                  Therefore, we kindly ask each
                                  participating institution to provide
                                  its billing details.</li></ul>
                              <p><b>Briefings and daily schedule</b><br>
                              </p>
                              <ul><li>We also need to agree on the
                                  arrangements for the morning briefings
                                  and afternoon debriefings, as well as
                                  prepare a draft daily schedule for the
                                  campaign.</li></ul>
                              <p><b>Incomplete accommodation information</b><br>
                              </p>
                              <ul><li>For participants who have not yet
                                  indicated their period of stay or
                                  number of nights, please confirm
                                  whether they should still be included
                                  in the accommodation arrangements.</li></ul>
                              <p><b>Equipment shipment</b><br>
                              </p>
                              <ul><li>If anyone needs to ship equipment to
                                  Romania, please let us know in
                                  advance. The delivery address is:</li></ul>
                              <br>
                              Strada Principală, Nr. 22, Sat Strejnicu,
                              Comuna Târgșoru Vechi, Județul Prahova,
                              cod poștal 107592Romania<br>
                              <p>EORI number: RO434670</p>
                              <p><br>
                              </p>
                              <p><br>
                              </p>
                              <p>Kind regards,</p>
                              <p>Sebastian</p>
                              <div class="moz-signature">-- <br>
                                <title></title>
                                <div class="moz-signature">
                                  <pre>Sebastian IANCU
Research Scientist
Research & Development Department

INCAS - National Institute for Aerospace Research "Elie Carafoli"
220 Iuliu Maniu Blvd, Sector 6, 061126, Bucharest, ROMANIA
Tel.: (+40-21) 434 00 83; Fax: (+40-21) 434 00 82
Mobile: +40731 486 101
E-mail: <a href="mailto:iancu.stefan@incas.ro" target="_blank" rel="nofollow noopener noreferrer">iancu.stefan@incas.ro</a>
Web: <a href="http://www.incas.ro/" target="_blank" rel="nofollow noopener noreferrer">www.incas.ro</a>
<span id="cid:part1.pyNP0r3r.OaSqJ0r8@incas.ro"><Logo.png></span>
</pre>
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