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Dear Partners,</div>
<p dir="ltr" style="text-align: left; text-indent: 0px; background-color: rgb(255, 255, 255);">
<span style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">As discussed in our meeting in Lisbon, I am sharing with you the
<b>instructions and timeline</b> for the upcoming internal reporting, along with the reporting template and budget sheets.</span></p>
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<span style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);"> The purpose of this internal reporting is to provide:</span></p>
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<p role="presentation">An overview of all activities completed, and</p>
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<p role="presentation">A clear picture of the budget spent on staff effort and other cost categories.</p>
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<div dir="ltr" role="presentation" style="margin-top: 1em; margin-bottom: 1em;">An overview of the budget planned for the rest of the project.</div>
</li></ul>
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<span style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">This information will allow us to assess whether any
<b>budget shifts are needed</b> (e.g., if some partners are overspending or underspending). Based on this reporting, we will make the necessary adjustments.</span></p>
<p style="text-align: left; text-indent: 0px;"><span style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 14.666667px; color: rgb(33, 33, 33);"><u>In short, the following documentation needs to be provided to the coordinator: </u></span></p>
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<p role="presentation" style="text-align: left; text-indent: 0px;"><b><u>Technical report</u> (<a href="https://drive.google.com/drive/folders/1unSjOSwGIlE5333PPCBuMc4ywRH3Eer2" data-outlook-id="c4591dab-4240-442c-8a66-8f9a45f21c6f" style="margin-top: 0px; margin-bottom: 0px;">Link
here</a>)</b>: Each partner is requested to complete this template with a summary of their activities carried out
<b>from February 2024 until now</b>.</p>
</li><li style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); align-self: start;">
<p role="presentation" style="text-align: left; text-indent: 0px;"><b><u>Budget sheet (<a href="https://drive.google.com/drive/folders/16YE571nrtur1rdInIxBROjK0iN_R9hRH" data-outlook-id="c606850f-54af-4710-89d3-792116e07af2" style="margin-top: 0px; margin-bottom: 0px;">Link
here</a>):</u></b> In addition, please complete the <b>budget sheet</b>:</p>
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<p role="presentation">You may use the version with <b>separate sheets</b> for cost justification and staff effort,</p>
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<p role="presentation">Or the version where <b>all information is consolidated into one sheet</b>.</p>
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<p role="presentation">Alternatively, you can reuse the sheet from the previous reporting round and simply update/refill it.</p>
</li><li style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);">
<div dir="ltr" role="presentation" style="margin-top: 1em; margin-bottom: 1em;">Audit folder ( VU,UPV and BMAT): I've uploaded the audit process guidelines and also added two old audit checklists for inspiration (the sheets are old but can still provide a good
overview if this is new to you).</div>
</li></ul>
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3. <b><u>Other guidelines from the HE website ( <a href="https://drive.google.com/drive/folders/1Q2g1wqtsABxlwNBLjv2p6g_o7eiZHSXw" data-outlook-id="9e79a66f-9487-4e89-bcf9-14b11ddf61ae">
Link here</a>):</u></b> Here I've uploaded additional documents that may be useful to some partners, such as (open a scientific brochure, sharing scientific evidence with policymakers, RESPONSIBLE USE OF GENERATIVE AI IN RESEARCH, etc.) </div>
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<span style="font-size: 12pt;"><br>
</span><span style="font-size: 16px; background-color: rgb(255, 255, 255);">Thank you for your collaboration and timely input. Please let me know if you have any questions.</span></div>
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<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: black;">Met vriendelijke groeten/ With kind regards,</span></p>
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<span style="font-family: Calibri, Arial, Helvetica, sans-serif;"><b><img src="cid:image001.jpg@01D8615D.3FE98130" alt="A blue and white logo
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<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: black;"><b>Lima Kohestani
</b></span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(0, 112, 192);">|</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(126, 128, 130);"><b> </b></span><span style="font-family: Calibri, Arial, Helvetica, sans-serif;">Project
Coördinator</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(0, 149, 177);"> </span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(68, 114, 196);">|</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(74, 75, 76);"> </span><span style="font-family: Calibri, Arial, Helvetica, sans-serif;">Department
of Computer Science</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(126, 128, 130);"><br>
Phone</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(127, 127, 127);">:
</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 10pt; color: rgb(127, 127, 127); background-color: white;">+31205981233</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(0, 112, 192);">|</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 10pt; color: black; background-color: white;"> </span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(126, 128, 130);">Mobile:
+ 31 6 43218744 </span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(0, 112, 192);">|</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(127, 127, 127);"> Email</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: gray;">:
</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(5, 99, 193);"><u><a href="mailto:l.kohestani@vu.nl" data-outlook-id="083e1ada-fca8-4d55-8a8a-7f7e77d309ef" style="color: rgb(5, 99, 193); margin-top: 0px; margin-bottom: 0px;">l.kohestani@vu.nl</a></u></span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(0, 149, 177);"> </span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(126, 128, 130);"> <br>
Address: De Boelelaan 1083a</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(0, 112, 192);">|</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(0, 149, 177);"> </span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(126, 128, 130);">1081
HV Amsterdam </span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(0, 112, 192);">|</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(68, 114, 196);"> </span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(126, 128, 130);">The
Netherlands</span></p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: rgb(126, 128, 130);"> </span></p>
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<span style="font-family: Calibri, Arial, Helvetica, sans-serif; color: black;">Not in the office on Wednesdays</span></p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Calibri, Arial, Helvetica, sans-serif;"> </span></p>
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