[Allpartners.music360-beta] First periodic report submitted - Music360
Blanca de Miguel
bdemigu at gmail.com
Tue May 7 10:23:51 CEST 2024
Thanks to everyone who was working on the report because the result is
really good.
Best wishes,
Blanca
El mar, 7 may 2024 a las 9:37, <ggiachetti at dsic.upv.es> escribió:
> Dear Lima and the whole Music360 team, well done!
>
>
>
> Thank you for all the coordination efforts and for making it easier for
> all of us to work together.
>
> I must also thank all the WP2 participants for their very positive and
> constructive contributions.
>
>
>
> We'll be aware of any requests coming from the deliverable revision.
>
>
>
> All the best!
>
> Gio
>
>
>
> *De:* Lauri Ogawa <lauri.ogawa at musiikkiluvat.fi>
> *Enviado el:* martes, 7 de mayo de 2024 6:16
> *Para:* Kohestani, L. (Lima) <l.kohestani at vu.nl>;
> allpartners.music360-beta at listserver.vu.nl; Giovanni Giachetti <
> ggiachetti at dsic.upv.es>; Blanca de Miguel <bdemigu at gmail.com>; María de
> Miguel <mademi at omp.upv.es>; Verlegh, P.W.J. (Peeter) <p.verlegh at vu.nl>;
> lisa.nichoisdealbha at imro.ie
> *CC:* Gordijn, J. (J) <j.gordijn at vu.nl>; Jaap Gordijn <
> jaap at thevalueengineers.nl>; Dormans, J.P.A. (Jorn) <j.p.a.dormans at vu.nl>;
> _list_communication.music360.beta-join <
> communication.music360.beta-join at listserver.vu.nl>
> *Asunto:* VS: First periodic report submitted - Music360
>
>
>
> Dear all project members and especially Lima,
>
>
>
> I appreciate and admire your extra efforts and patience to coordinate,
> project manage, push through the unexpected obstacles, and make it in time.
>
>
>
> Well done and thank you!
>
>
>
> Best, Lauri
>
>
>
> *Lähettäjä:* Kohestani, L. (Lima) <l.kohestani at vu.nl>
> *Lähetetty:* tiistai 7. toukokuuta 2024 5.27
> *Vastaanottaja:* allpartners.music360-beta at listserver.vu.nl; Giovanni
> Giachetti <ggiachetti at dsic.upv.es>; Blanca de Miguel <bdemigu at gmail.com>;
> María de Miguel <mademi at omp.upv.es>; Verlegh, P.W.J. (Peeter) <
> p.verlegh at vu.nl>; Lauri Ogawa <lauri.ogawa at musiikkiluvat.fi>;
> lisa.nichoisdealbha at imro.ie
> *Kopio:* Gordijn, J. (J) <j.gordijn at vu.nl>; Jaap Gordijn <
> jaap at thevalueengineers.nl>; Dormans, J.P.A. (Jorn) <j.p.a.dormans at vu.nl>;
> _list_communication.music360.beta-join <
> communication.music360.beta-join at listserver.vu.nl>
> *Aihe:* First periodic report submitted - Music360
>
>
>
> Dear All,
>
>
>
> I herewith would like to inform you that we have managed to successfully
> submitted our first periodic report. At the same time, I would like to
> seize this opportunity and thank everyone for their active contribution.
> Thanks to your efforts and cooperation, it was possible to submit on time.
> Please find enclosed version for your information, you can also find it in
> the link below.
>
>
>
> Link to the submitted report:
> https://drive.google.com/drive/folders/1o5j7QOJyov2bI3lymw5UQs17tMZYclGb.
>
>
>
> In the meantime, we are of course waiting for feedback, and I expect
> feedback on our report sometime in May/June. It is also worth mentioning
> that we will probably have to revise and amend the report, which is a
> common procedure for EU projects to amend and resubmit the report.
>
>
>
> Please also note/remind that our review meeting is scheduled for *May 31,
> 2024.*
>
>
>
> Met vriendelijke groeten/ With kind regards,
>
>
>
> *[image: A blue and white logo Description automatically generated with
> low confidence]*
>
> *Lima Kohestani *| Project Coördinator | Department of Computer Science
> Phone: +31205981233| Mobile: + 31 6 43218744 | Email: l.kohestani at vu.nl
> Address: De Boelelaan 1083a| 1081 HV Amsterdam | The Netherlands
>
>
>
> Not in the office on Wednesdays
>
>
>
>
>
> *From: *Kohestani, L. (Lima) <l.kohestani at vu.nl>
> *Date: *Wednesday, 1 May 2024 at 16:20
> *To: *allpartners.music360-beta at listserver.vu.nl <
> allpartners.music360-beta at listserver.vu.nl>, Giovanni Giachetti <
> ggiachetti at dsic.upv.es>, Blanca de Miguel <bdemigu at gmail.com>, María de
> Miguel <mademi at omp.upv.es>, Verlegh, P.W.J. (Peeter) <p.verlegh at vu.nl>,
> Lauri Ogawa <lauri.ogawa at musiikkiluvat.fi>, lisa.nichoisdealbha at imro.ie <
> lisa.nichoisdealbha at imro.ie>
> *Cc: *Gordijn, J. (J) <j.gordijn at vu.nl>, Jaap Gordijn <
> jaap at thevalueengineers.nl>, Dormans, J.P.A. (Jorn) <j.p.a.dormans at vu.nl>
> *Subject: *Re: Update on report status : Music360 - Start preparing the
> periodic report - Submission DEADLINE 03-05
>
> Dear All,
>
>
>
> My apologies for the delay. I have created a new folder called ( For
> submission). Please see link below:
>
>
>
> Link:
> https://docs.google.com/document/d/1q8dVlBXZ7cj36yNZ7JzLksXmVaPHkSq6/edit
>
>
>
> 1. *Technical report*:
>
> All WPs are ready for review with Exception to WP7, which I will be
> working on at the sametime.
>
> *In the meantime, I still need input for the following parts:*
>
> 1. WP2 - @Giovanni Giachetti <ggiachetti at dsic.upv.es>, Could you
> please write a short summary for the WP in general?
>
> 2. WP6- @Blanca de Miguel <bdemigu at gmail.com>@María de Miguel
> <mademi at omp.upv.es>, Could you please write a short summary for the WP in
> general?
>
> 3. WP9- @María de Miguel <mademi at omp.upv.es>@Verlegh, P.W.J.
> (Peeter) <p.verlegh at vu.nl>, Could you please write a short summary for
> the WP in general?
>
>
>
> 1. *Financial report:* We have received all financial reports from our
> partners, with the exception of two partners.
>
>
> 1. @Lauri Ogawa <lauri.ogawa at musiikkiluvat.fi>, could you please
> speed up? In the meantime, can you email me your report in Excel sheet? I
> need information for the overview of expenses.
> 2. @lisa.nichoisdealbha at imro.ie <lisa.nichoisdealbha at imro.ie>, could
> you please speed up? In the meantime, can you email me your report in Excel
> sheet? I need information for the overview of expenses
>
>
>
> Thank you everyone for your collaborations. We're almost there and lets
> keep up the good work. WE CAN DO IT!
>
>
>
> Met vriendelijke groeten/ With kind regards,
>
>
>
> *[image: A blue and white logo Description automatically generated with
> low confidence]*
>
> *Lima Kohestani *| Project Coördinator | Department of Computer Science
> Phone: +31205981233| Mobile: + 31 6 43218744 | Email: l.kohestani at vu.nl
> Address: De Boelelaan 1083a| 1081 HV Amsterdam | The Netherlands
>
>
>
> Not in the office on Wednesdays
>
>
>
>
>
> *From: *Kohestani, L. (Lima) <l.kohestani at vu.nl>
> *Date: *Tuesday, 30 April 2024 at 15:36
> *To: *allpartners.music360-beta at listserver.vu.nl <
> allpartners.music360-beta at listserver.vu.nl>
> *Cc: *Gordijn, J. (J) <j.gordijn at vu.nl>, Jaap Gordijn <
> jaap at thevalueengineers.nl>, Dormans, J.P.A. (Jorn) <j.p.a.dormans at vu.nl>
> *Subject: *Update on report status : Music360 - Start preparing the
> periodic report - Submission DEADLINE 03-05
>
> Dear All,
>
>
>
> Thank you all for your contributions and support. I would like to give you
> a brief update on the progress of the periodic report.
>
>
>
> 1. *Technical report*: We have received/written text for all WPs. I am
> currently reviewing coherence and structure of the report. I expect to
> send the first draft to everyone for review this evening or tomorrow
> morning. It would be nice if everyone could review everything. If not,
> please check your own WP and General WPs (Management and communication).
> 2. *Financial report:* We have received all financial reports from our
> partners, with the exception of two partners (we are in contact with them,
> they are expected to be submitted today or tomorrow). Some of you have yet
> to submit to the coordinators but I know you are waiting for my feedback.
> Currently, I review financial reports one by one. If i have any
> questions about your financial reports, I will contact you individually.
>
>
>
> Please note: The deadline for submission is May 5. And we plan to *submit
> on Friday, May 3.*
>
>
>
> I will get back to you soon!
>
>
>
> Met vriendelijke groeten/ With kind regards,
>
>
>
> *[image: A blue and white logo Description automatically generated with
> low confidence]*
>
> *Lima Kohestani *| Project Coördinator | Department of Computer Science
> Phone: +31205981233| Mobile: + 31 6 43218744 | Email: l.kohestani at vu.nl
> Address: De Boelelaan 1083a| 1081 HV Amsterdam | The Netherlands
>
>
>
> Not in the office on Wednesdays
>
>
>
>
>
> *From: *Kohestani, L. (Lima) <l.kohestani at vu.nl>
> *Date: *Tuesday, 9 April 2024 at 17:06
> *To: *allpartners.music360-beta at listserver.vu.nl <
> allpartners.music360-beta at listserver.vu.nl>
> *Cc: *Gordijn, J. (J) <j.gordijn at vu.nl>, Jaap Gordijn <
> jaap at thevalueengineers.nl>, Dormans, J.P.A. (Jorn) <j.p.a.dormans at vu.nl>
> *Subject: *Re: Music360 - Start preparing the periodic report - DEADLINE
> 15-04
>
> Dear All,
>
>
>
> As just discussed, let's take it step by step. The first step is for all
> partners to go to the Part B folder and add their contributions to their
> WP.
>
> You can make a copy of the template and add it to your WP folder before. *The
> deadline is April 15*.
>
>
>
> *Part B* : (Word document consisting of an overview of the progress
> towards the project objectives, explanations of the work carried out during
> the reporting period 1).
>
>
>
> *Link to template:* *https://drive.google.com/drive/folders/1ignB0bnAiRHCdEG4RyU2ZhoqWUv9rEuO
> <https://drive.google.com/drive/folders/1ignB0bnAiRHCdEG4RyU2ZhoqWUv9rEuO>*
>
>
>
> Please let me know if anything is unclear. I am also available for
> bilateral calls to assist and explain, if necessary.
>
>
>
> Met vriendelijke groeten/ With kind regards,
>
>
>
> *[image: A blue and white logo Description automatically generated with
> low confidence]*
>
> *Lima Kohestani *| Project Coördinator | Department of Computer Science
> Phone: +31205981233| Mobile: + 31 6 43218744 | Email: l.kohestani at vu.nl
> Address: De Boelelaan 1083a| 1081 HV Amsterdam | The Netherlands
>
>
>
> Not in the office on Wednesdays
>
>
>
>
>
> *From: *Kohestani, L. (Lima) <l.kohestani at vu.nl>
> *Date: *Saturday, 16 March 2024 at 08:40
> *To: *allpartners.music360-beta at listserver.vu.nl <
> allpartners.music360-beta at listserver.vu.nl>
> *Cc: *Gordijn, J. (J) <j.gordijn at vu.nl>, Jaap Gordijn <
> jaap at thevalueengineers.nl>
> *Subject: *Music360 - Start preparing the periodic report - DEADLINE 05-04
>
> *DEADLINE Submission of financial statements to the coordinator: Friday
> 05-04-2024*
>
>
>
> Dear Partners,
>
>
>
> You have been notified by the EC system to start preparing the *1st
> periodic report of Music360 **covering M1 (1st March 2023) – M12 (29th
> February 2024).*
>
> There are various actions we need to take as individual organisations and
> as a whole consortium to produce and submit a periodic report to the
> European Commission.
>
>
>
> In short, the following documentation needs to be provided to the EC for
> the preparation of the Review Meeting in May/June:
>
> § *Technical Report* (consisting of two parts):
>
> Part A (web-based tables in the portal covering issues related to the
> project implementation as well as economic and social impact); *Link to
> template:
> https://drive.google.com/drive/folders/1pPVPIDB2lKWinv_edWFKrgvrNSocERDz
> <https://drive.google.com/drive/folders/1pPVPIDB2lKWinv_edWFKrgvrNSocERDz>*
>
> Part B (Word document consisting of an overview of the progress
> towards the project objectives, explanations of the work carried out during
> the reporting period 1); *Link to template:* *https://drive.google.com/drive/folders/1ignB0bnAiRHCdEG4RyU2ZhoqWUv9rEuO
> <https://drive.google.com/drive/folders/1ignB0bnAiRHCdEG4RyU2ZhoqWUv9rEuO>*
>
> § *Financial Statements* (individual financial statements filled in and
> submitted in the portal).
>
>
>
> With this email I would like to ask all partners to submit your *financial
> statement in the portal to the Coordinator by Friday 5th April 2024.*
>
>
>
> *Instructions: *
>
> 1. You will need to fill in your financial statement directly in
> the portal. You have four weeks to insert the data and ask your PFSIGN
> (Project Financial Signatory) to submit the data to the Coordinator.
>
> 2. You need to report on personnel cost, purchase costs &
> subcontracting.
>
> *Example personnel cost: WP7 = 2PM (Person Months)*
>
> ** *Example purchase costs (travel, equipment & other goods and
> services): travel kick-off meeting VU , 17-18 April, person <name project
> member> €750 <amount in Euros> (name, date and place of the event, names
> of people attending and contribution type, e.g. presentation or poster). *
>
> ** *Subcontracting: all -if any- subcontracts must be detailed in the
> GA.*
>
> 3. You must provide a single cost statement for your financial data.
>
> 4. You can consult the Horizon Europe online manual [LINK
> <https://webgate.ec.europa.eu/funding-tenders-opportunities/pages/viewpage.action?pageId=1867970>],
> the “Project handbook” and “ Music 360 financial information” [Link
> <https://drive.google.com/drive/folders/1Z02sFskLVWflI6aQvLA5BdZpGeMHpNvV>]
> attached to this email and on google drive and fill out your part of the
> financial statement.
>
>
>
> You will find the following templates at financial folders:
>
> Instructions document for financial reporting. Link:
> https://docs.google.com/document/d/1bUwRXoCX_ICSzXQIPddWGG7NIpaHtcFA/edit
>
> Personnel cost calculation sheets for 2023 and 2024. Links: 2023
> <https://docs.google.com/spreadsheets/d/1Kgca9gR--fOZ4ii2tEn2No1-Q02kjZ7R/edit#gid=1378640103> and
> 2024
> <https://docs.google.com/spreadsheets/d/1zHLqBFPEhmM0Am4tG-5QLPowXVZuwx5D/edit?usp=drive_web&ouid=106617876872455045506&rtpof=true>
>
> 3.Cost overview sheet for purchase costs (travel, equipment & other goods
> and services). Link:
> https://docs.google.com/spreadsheets/d/1yJxMZIKZmag2VSOH6CZaiNYjvlR_9Cc9/edit#gid=1333556548
>
> Template for CERTIFICATE ON THE FINANCIAL STATEMENT (CFS). Link:
> https://docs.google.com/document/d/13gTRoh3Jfxxzy2n2Fs2BrTsO1AR3IT_U/edit
>
>
>
> *Timeline:*
>
> - *05 April 2024*
> - 15 April 2024
> - 22 April 2024
> - 25 April 2024
> - May/June 2024
>
>
> - *PFSIGN submits the financial data to the Coordinator on the portal
> (optional: sends an Excel template for a revision)*
> - The Coordinator performs check, sends feedback and reopens the
> financial statement for adjustments if necessary
> - PFSIGN adjusts the financial statement if needed and submits to the
> Coordinator
> - The Coordinator submits the reporting to the EC
> - Remote rehearsal and review meetings
>
>
>
> All documents are available on the google drive “Reporting” folder [Link
> <https://drive.google.com/drive/folders/1Z02sFskLVWflI6aQvLA5BdZpGeMHpNvV>]].
> I will add a checklist and instructions for Audit in the financial folder
> soon.
>
>
>
> Don’t hesitate to contact me in case of any questions. I am also available
> for bilateral calls to assist in submitting your financial statements on
> the portal, if needed.
>
> Best regards.
>
>
>
> *Note:** Since it's the weekend, the group email will need approval and
> will likely be sent on Monday. I wanted to make sure you get this email, so
> I added you all in Bcc as well. My apologies for the inconvenience in
> advance!*
>
>
>
> Met vriendelijke groeten/ With kind regards,
>
>
>
> *[image: A blue and white logo Description automatically generated with
> low confidence]*
>
> *Lima Kohestani *| Project Coördinator | Department of Computer Science
> Phone: +31205981233| Mobile: + 31 6 43218744 | Email: l.kohestani at vu.nl
> Address: De Boelelaan 1083a| 1081 HV Amsterdam | The Netherlands
>
>
>
> Not in the office on Wednesdays
>
>
>
>
>
> *From: *European Commission <
> EC-NO-REPLY-GRANT-MANAGEMENT at nomail.ec.europa.eu>
> *Date: *Friday, 1 March 2024 at 06:20
> *To: *Kohestani, L. (Lima) <l.kohestani at vu.nl>
> *Subject: *For Action - Music360 - 101094872 - REP-101094872-1 - Start
> preparing the periodic report
> Europa / Funding & Tenders Portal notification
>
>
>
> Dear Madam/Sir,
>
> Please note that the periodic reporting is now open for your project
> referenced above.
>
> Within the deadline specified in your grant agreement:
>
> - Complete the technical part.
> - Complete your individual financial report and those of your linked
> third parties, if any.
> - Lock, sign and submit these to the coordinator (who must perform the
> single submission of the periodic report to the EU services).
>
> For more details, please log on to the Funding & Tenders Portal > My
> Project(s) (
> https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/myarea/projects)
> and click on Action > Manage Project.
>
> Regards,
> Grant Management Services
>
> *Please do not reply to this message*
>
>
>
>
>
>
> * This message has been automatically generated by the Grant Management
> Services of the European Commission with the following configuration: To:
> Participant Contact Cc: Project Financial Signatory Priority:High You can
> change your preferences on email alerts in the "Notifications" area of your
> Funding & Tenders Portal*
>
>
>
> If you want to change the frequency of receiving notifications with
> importance "Normal", you can do it in the Funding & Tenders Portal > My
> Notifications > Preferences
>
>
>
--
Blanca de Miguel Molina
Catedrática de Universidad.
Departamento de Organización de Empresas y
Facultad de Administración y Dirección de Empresas.
Universidad Politécnica de Valencia (Spain)
bdemigu at omp.upv.es
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